Loans Request Form

Please refer to our terms and conditions before filling in this form.

Requests for loans must have the IWM object number and the object name for each item.

Name

Job Title

E-mail address

Telephone Number

What is your role in relation to this request?

Will you be the main contact for the loan, once the request has been submitted?

If No, add name of contact

And new contact email address

Borrowing organisation's name

Postal address line 1

Postal address line 2

Postal address line 3

Postcode

Venue details if different from above

Postal address line 1

Postal address line 2

Postal address line 3

Postcode

Information about the objects requested for loan

List object ID number and Object name

Exhibition Information

Exhibition/Project Title?

Exhibition dates: from/to

Proposed loan dates: from/to [when will the loan be required, and by what time will it be returned to IWM?]

Exhibition details

Include how the object(s) contribute to fulfilling the exhibition remit.

Briefly outline the impact you are expecting from this exhibition, in terms of e.g. estimated number of visitor figures, audience profiles, etc.

Details of associated programmes or events, and any other tour venues (and dates)

Will you be producing a publication/catalogue?

Can you confirm at this stage that you have no reasonable cause to believe that any object comprised in the Exhibition was stolen, illegally exported or illegally imported from its country of origin, as defined in the UNESCO Convention on the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property 1970?

I confirm this

Please attach the following documents - UKRG Facility report, display questionnaire and/or security report.

These documents are available on the UKRG website.
Files must be less than 2 MB.
Allowed file types: doc docx.

Upload UKRG Facilities Report

Documents must be in Word or pdf format and must be less than 2 mb in size
One file only.
2 MB limit.
Allowed types: doc, docx.

Upload UKRG Display Questionnaire

One file only.
2 MB limit.
Allowed types: doc, docx.

Upload UKRG Security Report

One file only.
2 MB limit.
Allowed types: doc, docx.

I accept the terms and conditions of loan

IWM uses the personal data on this form for the sole purpose of managing loans, as part of our public function as a national museum

We store it permanently in our collections management system on the IWM network and in physical storage. We will not pass it to a third party without your permission. Full details of your rights and how we manage data are in our Privacy Policy